Curriculum and Course Approval

On April 18, 2022, the Toronto School of Theology (TST) Academic Council approved the Governance and Procedures of Basic Degree and Graduate Curriculum and Course Approvals at TST. The development of the document included wide consultation. The governance and procedures have been developed to:

  • provide for governance consistent with UTQAP and ATS accreditation requirements (for reference, see the video of the workshop on Quality Assurance on the Faculty Assembly Quercus site;
  • promote collaborative processes of consortium-wide curriculum and course planning that involve faculty and administrators;
  • encourage syllabus production and peer review as a scholarly, creative and mutually supportive activity;
  • distinguish clearly those course elements that require governance approval ("canonical material") from those that individual faculty members have discretion to decide.

An overview of the governance and procedures can be found in: TST Governance and Procedures BDC and GSC Curriculum and Course Approvals Overview

Schedule for 2023-24 Curriculum and Course Approval

TST Course Approval Schedule GSC and BDC Chart 3 shows the general flow of the review process. The following are the specific dates for 2023-24 Curriculum and Course Approval Process:

  • October 28, 2022:  Deadline for submission of canonical information for new, revised and reactivated courses via the online form (see below).
  • October 28, 2022:  Deadline for colleges to submit their course offering schedule for the 2023-24 academic year to TST. Colleges may set earlier dates.
  • November 14, 2022:  Basic Degree Council (BDC) will review curricula offerings and course submissions (at the 1000, 2000 and 3000 levels) and make recommendations to the SEC and RTAs for consideration.
  • November 15, 2022:  Graduate Studies Council (GSC) will review curricula offerings and course submissions (at the 5000 and 6000 levels) and make recommendations to the SEC and RTAs for consideration.
  • December 2, 2022:  Research and Teaching Areas (RTAs) will consider recommendations in regard to collaboration, curricula duplication, and gaps in scheduling.
  • December 12, 2022:  Senior Executive Council (SEC) will consider the recommendations and distribution of courses and recommendations for any adjustments resulting from BDC, GSC and RTAs.
  • January 16, 2023:  Academic Council received the recommendations from BDC, GSC, RTAs and SEC and
    • refers its observations back to BDC, GSC, or SEC;
    • approves the 2023-24 Curriculum and Courses.
       
  • February 23, 2023:  Colleges submit any changes to timings of courses to TST for posting to the TST website.
  • March 1, 2023:  2023-24 Courses available on the TST website.
  • August 15, 2023:  Colleges submit to TST course syllabi for all Fall 2023 courses. (Colleges may set an earlier internal date.)
  • December 1, 2023:  Colleges submit to TST course syllabi for all Winter 2024 courses. (Colleges may set an earlier internal date.)
  • April 10, 2024:  Colleges submit to TST course syllabi for all Summer 2024 courses. (Colleges may set an earlier internal date.)

Submission of Canonical Information for New, Revised and Reactivated Courses

For reference, see the video of the workshop on Quality Assurance on the Faculty Assembly Quercus site.

Canonical Information includes:

  • Course Code
  • Delivery Mode
  • Course Title
  • Course Description
  • Weight
  • “Contact” Hours
  • Pre- and/or Co-requisites
  • Learning Outcomes for UTQAP purposes

A change in any of the above will require governance approval. The information in the course syllabus must match the approved Canonical Information.

NOTES:

  • 3000/6000 courses:  Will require the submission of both the Basic Degree form AND the Graduate form.
  • Delivery Mode:  The three options are Online, In-person and Hybrid.  Details of each of these can be found in Post-Pandemic Course Delivery.
  • Course Title:  Due to technical reasons colons (:) and slashes (/) cannot be used in the course title and will be removed.
  • Course Description:  This should not make any reference to delivery methods or form of evaluation. If included these references will be removed before going through the governance approval process.
  • Contact Hours:  This is based on the 12-week semester, so a two-hour course over the semester would be 24 contact hours and a three-hour course would be 36 hours.  his need to be adhered to when scheduling summer intensive courses. 
  • Reactivation:  For 2023-34, courses last offered in, and prior to 2017-18 or was formally closed within the last five years, will require reactivation. The previous course code may not be available to use again.
  • Learning Outcomes:  You will be required to indicate which program the course intends to support and to provide information relevant to the TST Learning Outcomes as applicable. The TST Learning Outcomes can be found in the Program Handbooks.

Please make sure you have all the information available prior to starting the request as the information cannot be saved and returned to later.

Ethics Review of Course-based Research

Course instructors who teach a human research component within a course are required to submit a course template each time the course is offered (this is not a one time approval).  Course templates are used when the research assignment involving human participants has strict parameters with respect to the research methodology and the participant group. When course templates are used, the course instructor must complete and submit the ethics application, including template information and consent forms, recruitment scripts and sample questions or tools. The course instructor is responsible for sharing the templates and reviewing the specific details with the students. Any approved projects that fall outside of the parameters of the template, must be submitted separately as a student-initiated project. Completed requests should be submitted to GCTS.Office@utoronto.ca. TST’s DERC provides the first review for any research ethics proposal that can be approved internally (basic degree, low risk projects) or will recommend submission to the University of Toronto’s Research Ethics Board (any doctoral or higher risk projects). 

Forms

[Links to come.]

New Course - 1000, 2000 or 3000 Level

New Course - 5000 or 6000 Level

Course Reactivation - 1000, 2000 or 3000 Level

Course Reactivation - 5000 or 6000 Level

Change to Canonical Information for an Active 1000, 2000 or 3000 Level Course

Change to Canonical Information for an Active 5000 or 6000 Level Course

Resources

Documents