Convocation - Applying to Graduate
As a candidate for graduation you must contact the office of the registrar of your college and, if applicable, the registrar of the college which will grant the degree, in order to indicate your intention to graduate. Your must then follow the regulations in effect at that college regarding convocation.
All MA and PhD (non-conjoint) students at TST (including non-St. Michael's College students) should be aware that the MA and PhD (non-conjoint) are awarded by St. Michael's College. As such, all MA and PhD (non-conjoint) student must apply to St. Michael's College to graduate by completing and returning the University of St. Michael's College Faculty of Theology Graduation Application Form. This form must be returned no later than the first Friday in September. Non-St. Michael's College students must also contact their home college of their intention to graduate. This must be done well in advance of the anticipate convocation dates. Please check with your home college for specific deadlines.
Do I Need to Submit a Hardbound Copy of My Thesis?
The Toronto School of Theology (TST) no longer requires you to submit a hardbound copy of your thesis. However, your college still may require a hardbound copy. Please check with your college registrar.
TSpace: Submission of Electronic Theses & Dissertations (ETD)
You must upload a PDF version of your thesis or dissertation onto TSpace. In order to convocate in a given semester, the TSpace submission must be completed (including payment of fee, submission of the non-exclusive license, and completion of any corrections to your TSpace submission required by the GCTS) by the dates specified in Key Academic Dates. Guidelines on the final format of the thesis and submission are outlined in the ETD Guide below.
What is TSpace?
TSpace is the online institutional digital research repository for the University of Toronto community.
How are files uploaded to TSpace?
Files are uploaded to TSpace through a self-submission process. You must upload your thesis/dissertation, provide the details of their name, program and college, and submit an abstract of their work and subject keywords. The uploaded PDF submission will then be vetted by the TST GCTS Office. Once approved, the digital copy of the ETD in the institutional repository will be considered the "official" version of the thesis/dissertation. Each ETD will be assigned a unique internet address (or URL), thus ensuring permanent access to the digital version. ETDs will normally be released 4-5 weeks after you have graduated. Complete upload instructions may be found in the ETD Guide below.
Full instructions and a template are available at the bottom of this page. For assistance formatting your document or creating a PDF, please contact Amanda Wagner (firstname.lastname@example.org) at Robarts Library.
ETD authors retain copyright for their theses. If a thesis contains copyrighted material, you must obtain written permission from the copyright owners to include such materials in the ETD. A sample copyright letter is available in the ETD Guide.
Exemptions to Open Access: Restricting Thesis Release Date
TST’s expectation is that all theses/dissertations will be made available for unrestricted access via TSpace. However, in some rare cases, it may be appropriate to restrict partial or full access to the electronic version of the thesis for a defined period of time. If there are any intellectual property implications and/or sensitive data that require such restrictions, you may apply to the TST GCTS Director for an embargo to be placed on the digital copy of the thesis (for a period of up to two years). Requests are made using the Restrict Thesis Release Date Form.
ProQuest and Library of Canada Archives
The digital thesis is eventually sent to Library and Archives Canada and ProQuest/University Microfilms International for cataloguing in the ProQuest Dissertations & Theses (PQDT) database. As part of your TSpace submission, you will be required to submit a Theses Non-Exclusive License form to the TST GCTS Office. The form may be found below.
You are required to pay a $25 fee. This fee covers the administrative costs of the TSpace review and approval process. The fee is paid directly to TST. Please see Payment Methods for more information.
Should you have further questions regarding this policy, please contact the GCTS Office or 416-978-4050.