After Your Thesis Examination
Convocation: Applying to Graduate
As a candidate for graduation you must contact the office of the registrar of your college in order to indicate your intention to graduate. You must then follow the regulations in effect at that college regarding convocation.
Do I Need to Submit a Hardbound Copy of My Thesis?
TST no longer requires a hardbound copy of your thesis. However, your college still may require a hardbound copy. Please check with your college registrar.
TSpace
TSpace is a secure research repository established by University of Toronto Libraries to disseminate and preserve the scholarly record of University of Toronto.
After reading through the topics below, if you have questions about the TSpace process, contact the GCTS Office.
Guidelines on the final format of the thesis and submission are outlined in the Electronic Thesis & Dissertation Manual. A PDF version of your thesis or dissertation is uploaded to TSpace.
In order to graduate, the TSpace submission must be completed, including any formatting corrections required by the GCTS Office, by the dates specified in Key Academic Dates.
You upload your own thesis/dissertation to TSpace, provide your name, program and college, and submit an abstract of your work and subject keywords. The uploaded PDF submission will then be vetted by the GCTS Office. Once approved, the digital copy of ETD submitted to TSpace will be considered the "official" version of the thesis/dissertation. Each ETD will be assigned a unique Internet address (URL), thus ensuring permanent access to the digital version. ETDs will normally be released four to five weeks after you graduate. Complete upload instructions may be found in the Electronic Thesis & Dissertation Manual.
Full instructions and a template are available at the bottom of this page. For assistance formatting your document or creating a PDF, contact the Information Commons Help Desk at Robarts Library.
Thesis copyright is retained by the author. If a thesis contains copyrighted material within it, you must obtain written permission from the copyright owners to include such materials in the ETD. A sample copyright letter is available in the Electronic Thesis & Dissertation Manual.
TST’s expectation is that all theses/dissertations will be made available for unrestricted access via TSpace. However, in some rare cases, it may be appropriate to restrict partial or full access to the electronic version of the thesis for a defined period of time. If there are any intellectual property implications and/or sensitive data that require such restrictions, you may apply to TST's Associate Director of Graduate Programs, gcts.associate@utoronto.ca, for an embargo to be placed on the digital copy of the thesis (for a period of up to two years). Requests are made using the Restrict Thesis Release Date Form.
The digital thesis is eventually sent to Library and Archives Canada for cataloguing in the Theses Canada database. The authorization required for cataloguing, as well as for making the thesis available through TSpace, is built into the TSpace submission form. As part of your submission, you must accept the TSpace ETD non-exclusive license agreement.